MINUTES OF MEETING
AMELIA WALK COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Amelia Walk Community Development District was held Tuesday, April 16, 2019 at 2:00 p.m. at the Amelia Concourse Amenity Center, 85200 Amaryllis Court, Fernandina Beach, FL 32034.

Present and constituting a quorum were:

Mike Taylor Gregg Kem Rose Bock Mike Lewis

Also present were: Daniel Laughlin Jennifer Erickson Jason Walters
Dan McCranie

FIRST ORDER OF BUSINESS

Chairman  Vice Chairman Supervisor Supervisor

District Manager
Evergreen Lifestyles Management District Counsel (by phone) District Engineer

Roll Call

Mr. Laughlin called the meeting to order at 2:05 p.m.

SECOND ORDER OF BUSINESS	Audience Comments
There being none, the next item followed.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the March 27,
2019 Meeting
Mr. Laughlin stated I received some revisions from Supervisor Bock and Supervisor Lewis so those will be included in the final version.
Mr. Kem stated I'd like to make a comment  to check on the spelling of the contractors as I stated them. I don't think it's Moran, I think it's Marand.

On MOTION by Mr. Lewis seconded by Mr. Taylor with all in favor the Minutes of the March 27, 2019 meeting were approved as amended.

FOURTH ORDER OF BUSINESS	Consideration of Proposals for Poor Repair
Mr. Kem stated I asked for this to be included on the agenda. As we talked about at the last meeting we were soliciting proposals for the pool at the amenity center. The only one I was able to gather was Crown. Jen solicited a few others but has not had success yet so this is the only one we've received to date. We asked them to do an assessment of the pool and get us a proposal to do two different scopes of services; one was going to be cleaning up the staining around the input areas and there was some patching that needed to be done for the surface. The other one we asked for is the full resurfacing where they  basically  take the whole surface off the pool, re-marcite everything, check the gutter edge, redo all the tile, etc. The total for a full resurfacing is $84,475. Option two, which is basically let's put a Band-Aid on it, make it look better and do some minimal repairs. It says in here, "pool recommended to be refinished within the next two seasons max", so we might get a little bit of extended life out of option two that totals $4,500 but it was suggested that it may only get us by for another two years or so. I think the potential exposure is we could end up with a larger leak if we neglect it too long. My personal take would be that we have an opportunity with the amenity center being under contract for renovations if we could do one of these at this time.  We've  been talking about  it for quite some time and I think what the pool really needs is a full resurface.
Mr. Laughlin stated the pool resurfacing is in the reserve study for the next couple of
years so it has served its life.
Mr. Kem stated there is a third proposal here but that's pertaining more to the pool maintenance service for $1,650 monthly and that would be a maintenance agreement  that I think we could evaluate separately. I don't have as much  information  of what the current cost of our pool maintenance is.
Ms. Erickson stated $780 monthly.
Mr. Kem stated so obviously this isn't subject to either of these I just asked that they give us a price for the surface.
Ms. Erickson stated Crystal Clean just emailed me their proposal and it ranges from
$95,470 for krystalkrete to $98,790 for the pebble finish and they do not recommend doing a patch on the pool and would not feel comfortable doing that.

Mr. Kern stated okay so that gives us something competitive to look at and I guess validates the pricing here.
Mr. Lewis asked do we know who the current supplier of the annual services for the pool is?
Ms. Erickson stated it is Crystal Clean.
Mr. Kem stated it's really a discussion for the board of do we want to move forward  with a full resurfacing and repair or just a temporary repair and aesthetic scope of work.
Mr. Lewis stated we don't have any of the detail of the Crystal Clean provider. It would be nice to compare the proposals because different warranty periods come with them. There's a 15-year warranty with Crown Pools and that sounds pretty attractive when you look at the cost of redoing pools so I think we need to look at that competing proposal before we make the decision but on the other hand I'm concerned with wanting to move ahead as quickly  as possible so that the pool is only closed a minimum amount of time.
Mr. Taylor stated if the board elects we could authorize one of the board supervisors to compare the two proposals and move forward with a not to exceed approval to cover that number and hopefully we would either negotiate down to  the lower  number or execute this one.
Mr. Lewis stated I think that's a good idea.
Mr. Kem asked Jen, was that a formal proposal? Do you have the details?
Ms. Erickson stated I have the details and there's nothing on here regarding a warranty.
Mr. Laughlin stated 15 years is on the higher end of what I've seen for warranties. Ms. Erickson stated from experience I would feel more comfortable with Crown.
Mr. Lewis asked so you're seeing we're not getting good service from Crystal Clean? Ms. Erickson stated right. I'm dealing with them all the time to correct their mistakes. Mr. Kem stated I'll say that I was part of the reason we solicited a proposal from
Crown because there have been some concerns generally.
Mr. Taylor stated so maybe the action would be if the board wants to move with Crown versus putting a not to exceed number on it that we authorize one of us to move forward with staff on a contract pending verification of the warranty on the other one and just make sure the scope is the same. Looking at the proposal and their reference list they obviously have done some quality pools in the area. I've seen a good amount of these pools. I have not worked with

Crown Pools but if they've provided the list here I think they are a viable solution. If the board were to move forward with Crown Pools how long do they think it would take to get this work done?
Mr. Kem stated of course the temporary repair is much shorter at a couple weeks. There is an amount of time in there for chemical balancing  and I think a full resurface  was more like a three to four week duration but it really pertains to when they can get started so the sooner we can commit to them the sooner they can get us on their schedule we will have a true understanding of completion. I think either way I had a certain confidence level that we could align with the renovation of the clubhouse. When I met the owner he seemed to suggest he could accommodate our schedule.
Mr. Taylor asked Jason has Crown seen one of our service agreements or contracts? Mr. Laughlin stated we've worked with them at other districts.
Mr. Walters stated I've worked with them in the past and they've seen our form of agreement so I don't anticipate any issues there.
Mr. Lewis stated it would be nice to get a commitment of some sorts from the owner or whoever is making the proposal before we award the contract to them because that gives us leverage to get some kind of reasonable commitment on a schedule.
Mr. Kern stated in site contracts we put liquidated damages in. Those are  large  contracts so sometimes on a smaller scale you will scare some guys.
Mr. Lewis stated it's not very attractive and I  understand  that. It's a preference  if we can get it.
Mr. Kem stated I think in the past we've done 'time is of the essence'.
Mr. Walters stated we can include a schedule once we work with them on that number and then include a 'time is of the essence' provision. The question of liquidated damages, since it's not in the proposal we would have to negotiate with them and make sure they are comfortable. They may claim that they have to adjust their price but they may also be fine with it ifwe have a reasonable schedule so that's something we certainly deal with in the contract.
Mr. Lewis stated I'm fine with that.
Mr. Laughlin stated we need a not to exceed amount and assign  who we want to allow to execute the contract.

Mr. Taylor stated I think we're going to go the not to exceed amount. I'll  make  a motion that we pursue Crown Pools, authorize supervisor Kem to negotiate the best contract  and make sure the contract includes a schedule to be as close to being complete as the vertical renovations so there's no lapse in opening both facilities.
Mr. Robert Sonnati, 85204 Champlain Drive, stated why is the pool closed and you
don't even have a contract?
Mr. Laughlin stated the work they are doing now is for the amenity center and pool entrances.
Mr. Taylor stated we have awarded the contract for the clubhouse and for safety
reasons the pool and the clubhouse is considered one work area so to avoid people getting hurt or injured and to get the job done quickly we had to give them access to the whole complex.
Mr. Sonnati stated I took a walk around there today and there is no contractor in sight.
Are they going to start sometime this summer?
Mr. Taylor stated yes we will give an update when we get to the clubhouse portion. I wanted to open the floor just on the pool.
Ms. Genevieve Avino, 85066 Champlain Drive, stated closing  the pool at this time of the year is not acceptable for the homeowners. I understand  safety  but find another  solution. It's an easy compromise. Leave the pool open. There is no homeowner  who  is going to object to that. Separate it in such a way we can just go into the pool. You have a lot of people that are really upset about it.
Mr. Taylor stated I understand.
Mr. Benjamin Mathews, 85069 Champlain Drive, stated I feel the same way. My observation from what you're talking about here is it's probably going to take  until  the fall to get access to the pool so my take on it is let people use the pool. It's summertime and people have little children.
Mr. Chris Walton, 85091 Calumet Drive, stated I've only been in the community for a year and I'm also a pool contractor and I know Brad Correia personally. The material that  they're going to use in Crown's bid nobody said what that was.  You said  with Crystal Clean was going to use krystalkrete, which is a quartz based material, and then  pebble  material, which is $3,000 which is understandable but what material is Crown going to use?
Mr. Laughlin stated krystalkrete.

Mr. Walton stated krystalkrete from the manufacturer only has a three to five  year limited warranty so if they are telling you there is a 15-year warranty I want to know what that warranty is. The manufacturer of krystalkrete is also the manufacturer for pebble crystal stones and those pebble materials actually have a limited lifetime warranty and that limitation is going to be the water chemistry and that's based on the fact the pebble is the aggregate inside the plaster mix itself, very similar to stucco so the larger the aggregate, the longer lifespans you have on the material. I don't have any issue with Crown being awarded the job but $89,000 is huge number for that pool. I'm just telling you as a pool contractor I know that and the reason I know that is in the area there are only two plasterers that can actually handle the job; Pinnacle, which is out here and Tempool, which is down on Monument Road. Tempool does plastering and resurfacing bids as well so I think it would be smart for us to get a bid from them to do the job. Is there going to be a phone call between Tempool and Crown? I'm sure. Especially if you let Brad know about that but it could be some cost savings out the gate. You are correct; trying to do a patch is not going to work. The other thing is the tile job may not be bad enough that all of the tile needs to be removed. It could be just a cut and chip.
Mr. Kem stated he laid out in here a gutter chip so that was something he talked about and it seemed reasonable that you get into the tile when you do that.
Mr. Walton stated yes some of them are going to get popped and depending on  what was chosen and whether it's readily available at distribution it makes sense.
Mr. Kem stated obviously we were trying to get a couple of competitive bids so that we could find a reasonable price. In your opinion is it reasonable?
Mr. Walton stated I think it's high. They're taking Tempool's number and then they are
marking up.
Mr. Laughlin stated it's less than what is in the reserve study and we have done pools in other communities that have been twice as much and are about the same price.
Mr. Walton stated sure it doesn't mean that it is not a high number though. It's opportunity cost if you only got two bids. There are only two plastering companies in the five county area that can handle it anyway.
Mr. Laughlin stated we use Epic Pools for a lot of other ones. I don't know if you've heard of them.

Mr. Walton stated yes but I don't think they were the ones that actually did the plastering.
Mr. Laughlin stated no.
Mr. Walton stated to her point earlier also, if you try to fit it into the actual renovation schedule of the amenity center right now, Tempool Pool is coming back this Wednesday or Thursday from Ireland because they're doing a water park right now so they have three crews that just went overseas so they come back and now you're going to try to put this into their schedule and they are already two weeks behind on all of their residential  and  commercial work that they have booked. If you go in and try to book with Crown now that I know uses Tempool, I'm not telling you they're going to lie to your face but....
Mr. Taylor stated we made the motion to approve this contract with Crown  Pools subject to an acceptable completion date. If we find the completion date cannot be accommodated to be consistent with the completion of the clubhouse I will take your comment under advisement and we will reschedule the pool work to be done separately. I think that's reasonable.
Ms. Avino stated I don't think there is any homeowner who cares whether there are stains on the pool for the summer. We will swim t ere anyhow. Do it later.
Ms. Laura Taylor, 85044 Babcock Court, stated with the pool being separate than the amenity center will the playground and tennis courts also be shut down during that time? Are  we looking at the entire area being closed like it currently is?
Mr. Kem stated they will be closed as needed. I say that because there are still concerns
with access. You have to maintain ADA access to all of the facilities and that includes  the tennis courts so if the only way to get to the tennis courts is going right past a  significant portion of where the construction is going to take place. Whether we approve the pool today or not, the pool will be closed at some portion or another just because of the amenity center renovation. The pool requires bathrooms be available and requires continuous fencing.
Ms. Taylor asked so the playground as well?
Mr. Kem stated elements like the playground and tennis court may be available sooner than the amenity center but I think just from a legality standpoint it will still be restricted at times because of access.

Ms. Taylor stated I don't want to take my  kids there if it's unsafe  but at the same time we were given six days notice that the whole thing is now going to be closed down from now until whenever.
Mr. Kern stated we will publish updates as often and  as frequently  as we have  them. It's my goal to have any portion of the amenity facility available as soon as possible. The contractor has submitted for permits and they've ordered the trusses and I should have a schedule available today or tomorrow with a detailed breakdown because  they  are working back from their critical point, which is essentially trusses. We could consider opening it until they mobilize. I think it's a little awkward without any furniture and stuff but it may be as easy as turning on the access control to the residents and they can access maybe the pool deck and bathrooms.
Mr. Lewis stated I think what you're alluding to is there is no pool furniture, there's no furniture in the building whatsoever so it's an empty building. The restrooms might still be available if we opened it up. All the safety rails and all of the ADA requirements are still there and should work until we have to close it.
Mr. Kem stated we might still be Department of Health compliant in that sense so we could potentially open up for access but the reality is once they start we're going to be closing again and that probably would be short notice.
Ms. Taylor asked if there's no one working can I take my kids to the playground? I haven't been taking them because it's technically been closed but there is no activity.
Mr. Kem stated I hesitate to answer you and that's probably a better  question  for counsel only because it might not look like anything is happening to the playground  but we may need to have ADA access to get there and ADA access may be in a construction area.
Mr. Walters stated there may be periods where that is possible and there may be periods where that is not possible largely due to ADA access issues and general safety. If it's part of a worksite obviously that's not where we want kids running around  but to the extent  it's able to be sequestered off and it's currently in compliance with all of the statutes we have to comply with then we can possibly do that but it is going to be a process we have to work through piece by piece.

Mr. Kem stated so maybe any opportunity I have to open it up and maybe provide some signage that tells you tennis courts are available but we may need to close them back up, that kind of thing.
Ms. Amanda Krauss, 85052 Calumet Drive, stated I'm just wondering why this is all happening now. Why wasn't this planned last winter when we're not able to use the  pool anyway or why was it not postponed until this coming winter? The pool is the  main reason most people bought in this community. I have five children and that's what we do all summer and the main reason we bought in Amelia Walk. This poor planning is unacceptable and the majority of the community  is not happy about  it. We're  paying for it and we're not able to use it during the months we actually are able to use it I don't think any of you would be happy if it were your community and your pool.
Mr. Taylor stated why don't we tell them the overall schedule and I think that would alleviate some of their concern because it's not going to be until the fall. We awarded the contract with this contractor to be done in 45 days.
Ms. Krauss stated I know I haven't seen anybody there. The first day they took the pool furniture out and it's been like three weeks now and nobody is there, the pool has been closed for no reason. Once the permits were approved you guys then could have shut it down and  taken the pool furniture out.
Mr. Kern stated you have to go contractor to contractor to go and get the permits and that's what they're doing now. I know you don't see any visual work happening but there is  work happening that is associated with that schedule.
Ms. Krauss asked why is the pool shut down? They haven't done any manual labor in there that requires it to be shut down.
Mr. Kem stated that's what we were discussing. We can open it with no furniture. Ms. Krauss stated I think we're all fine with not having furniture.
Mr. Kern stated maybe that's an option that as a board we can decide to give access  until the day they physically step in there and start swinging a hammer. I don't think that anybody intentionally scheduled the project to be starting at this time of year. It's not the best time in general. We all understand that. I will say with the pool, the fitness center, the welcome center I don't know that there is a great time to close all of it at once anyway. If you want to work at the fitness center inside during the winter that's probably not the best time to close that

either and the welcome center is a gathering area and there's probably never a great time to  close that but the idea was generally if we're going to close the amenity  center  and  we know the pool is going to have closures and we know the pool needs repairs, why not just do it all together.
Ms. Krauss stated I understand that thought process on your part but then at the same time you haven't gotten permits so that's going to require more  time we're  going to  have to wait on those.
Mr. Kem stated they've been submitted so we're  getting  those  now.  We're awarding the pool contract today. The pool is a separate contract than the amenity renovations.
Ms. Krauss stated right, so what happens if they say yes we can do it in 45 days along with the other contractor and then they're not done in 45 days?
Mr. Kem stated that's why we were talking to Jason about some of the contract obligations. With the agreement that we want to negotiate with them we want to put in some recourse if they don't meet their schedule and we can but the challenge is as a contractor they might push back and say if you want recourse in your contract we're going to charge you more, or we're just not going to agree to it so we have to be careful when we negotiate  with contractors but that's why we were discussing adding some recourse in our contracts  if they don't meet that schedule. The reality in the construction world  is schedules  are difficult.  At best it's based on rain days and material availability and everything  else.  I  think  it's unfortunate timing as it relates to the pool, 100%, but the commitment  is to get it done  as fast as possible with a quality job that in the end I think is going to be a great  benefit  to the residents with a new pool and extended life and an expanded fitness center that is more accommodating to the residents and a completely revamped amenity center.  This  amenity center is over 10 years old and over time it's going to need this maintenance.
Ms. Krauss stated I just think it should have happened in the wintertime and I think if there is any kind of possibility that the pool will last longer then you should just do it in the wintertime.
Mr. Taylor stated that's the motion on the floor.
Mr. Walton stated that doesn't make any sense. Why are you trying  to  approve  a motion that at this point none of the residents have any type of agreement with? To be perfectly honest with the situation the way it's set up right now it doesn't seem this has been approached

very fairly to the homeowners, meaning a mistake was made in the timeframe in which this is being implemented. I understand bringing it up before the season starts  but we've gotten  too  far into the season at this point so now it's only the residents who are going to be losing the amenity center. I don't understand why it's not even being floated because at this point the permits aren't pulled and the only thing we're missing  is the furniture from the amenity  center  at this point. Who pulled the furniture from the amenity center?
Mr. Kern stated we did because included in this contract is going to be a brand new interior package, which was also approved at the last board meeting.
Mr. Walton stated  I think everyone here is ecstatic  that we're going to get this upgrade. I think the issue is the timeline. Why isn't it being bumped until this fall? I understand they might have gotten their truss quotes at this point but it's not like they've got them ordered.
Mr. Kern stated we have taken cost as a district between architectural design and all of the efforts we've gone through. It is a board decision and frankly it's for the  board  to discuss and decide.
Mr. Lewis asked have we incurred any costs on the contracts we've already awarded
for the amenity center?
Mr. Taylor stated yes we have.
Mr. Lewis stated so the clock is already ticking, the schedule has already begun on the work we've already awarded and if we decide to put a hold on that we need to measure the impact to the community.
Mr. Kem stated yes you would have some money that would no doubt be lost. The
other thing is it might take more money to time it when everybody else is doing their pools.
Mr. Taylor stated I will say we've given notice to proceed to Marand to  start construction so he's got costs incurred and that's a legal discussion. We have not awarded this pool contract; we've only made the motion to enter into a contract with notice to  proceed  subject to an agreeable schedule. If the schedule is not approved by us as a board then we don't have to award it and the pool can be done separately. If we don't make a motion to move  forward and we table it we would have to rescind the motion  but yes it could be bifurcated and it could be delayed not only this year but also next year. The pool furniture is on order and  it will be delivered upon completion of the clubhouse so you would have furniture once that's  done and then we could table this until next year.

Mr. Lewis stated we could but I asked the same question last  time we met and I  was told when the construction of the clubhouse begins pool access goes away.
Mr. Kem stated the pool will have to close based on the amenity renovations. The timeframe would be different based on doing or not doing the pool work but it will be closed regardless. An amenity center itself facilitates what the Department of Health  needs for that pool to be open.
Mr. Taylor stated knowing that we were trying to bring forth to the board today the ability to enter into a contract to get it all done simultaneously.
Ms. Avino stated I reiterate,  put it off for after the season  or you're going to have a lot of very angry homeowners; especially the ones with little kids. This is a bad decision you made and you're going to have to swallow it.
Ms. Paula Robinson, 85062 Williston Court, stated I'm just  trying  to  understand. You're trying to award a pool contract today. Do you know if this pool company that you want to hire can fit us into their schedule this summer. It's almost the end of April.
Mr. Taylor stated it's subject to us agreeing on a schedule.
Mr. Kern stated when I met with them and solicited this proposal the owner of the company suggested they could accommodate our schedule.
Ms. Robinson asked when was that?
Mr. Kem stated two or three weeks ago after we talked about it at the last meeting. We have to make a commitment  to them. They can't make a commitment to us without us making  a commitment to them so that's part of this process.
Ms. Robinson stated they might have already been awarded other pool contracts in the last two weeks.
Mr. Kem stated of course and that's why we're leaving it subject to confirmation with  the contractor that they have availability to fit us in their schedule.
Mr. Taylor stated ifwe don't take action today it gets tabled until next month. We only meet once a month.
Ms. Robinson stated I moved here last summer and I've been on an HOA board before and I'm just wondering why all of this work needs to be done now. Why wasn't the meeting room taken care of when it needed it, or the fitness center? Why is everything being done now?
Mr. Taylor stated we've answered that.

Ms. Robinson stated these are the kinds of things that should be done on a schedule every so many years. You guys are spending a ton of money and it's all being done at once so that means it's probably all going to need to be done again in another 10 or 12 years. This  is why you're supposed to schedule this stuff
Mr. Taylor stated it has been contemplated over the years by different board members. The current board acted on it this past quarter to move forward with it so it has been contemplated and there have been reserve studies done.
Ms. Robinson asked what is the five-year plan?
Mr. Laughlin stated we have a reserve study that is available online and that lists all of the assets and their expected life and when they are expected to be replaced. We follow that schedule.
Mr. Taylor stated we have annual meetings with the residents and we do go over the whole schedule at that time. I'd  have to look  at my notes but I believe it was talked about at  that point.
Ms. Robinson stated this is the biggest asset that Amelia Walk owns  and  it's going to  be totally obliterated this summer.
Mr. Kem stated it's going to be completely renovated and that's a huge difference. We haven't been here for ten years so we're getting caught up and we're bringing to  facility  to where it needs to be and then the reserve study will set forth that plan. We will have a general comment section again at the end. We are still in the middle of the agenda.
A resident stated I know you guys have a certain way you do things but at this point in time I don't feel like you guys are on our side. I don't know how everybody else feels. I  feel  like you guys are like no, we do this a certain way and you cannot  voice your opinion but this  is what we pay for and this is our lives. I know you don't live there and he doesn't seem happy that we're all trying to talk and express our opinion but you already have 90%  of  the community that can't make it to these meetings because of the time you hold them so we're  here, I had to bring my children, I had to get somebody to pick my son up from  the bus stop  and we're here to voice our concerns. We think as a community that you should push it back. We think that we're getting the short end of the stick and we should see what the cost would be if we push it back to the fall. It can't be that much; they haven't really done anything. We will bring our own pool furniture to the pool; we don't care. I think that's something you guys

should look at and start saying maybe we should work harder for them. You still have all those lots you have to sell and we are the ones that are going to be  pushing  those  lots for you and say, man our CDD works hard for us and they want the best for us so you should move in here  to Amelia Walk but at this point I'm not sure I'd recommend it to anybody.
Ms. Cindy Enfinger, 85207 Champlain Drive, stated I just want clarification. I understand the tennis courts may need to be closed during the renovation. Is there anything scheduled to be going on specifically for the tennis courts?
Mr. Kem stated no ma'am.
Ms. Enfinger stated so just to mention some of the mulching and  landscaping  around the courts when it rains you can not squeegee the water off because it seeps back onto  the courts. I understand there's probably not funding to put a canopy type of cover over the bench seating there so that's probably something that could come down the road. Oftentimes the sidewalk leading up to the tennis courts when it rains does not drain and there is always mud so that was my concern as to whether any of the tennis court landscaping issues could  be  addressed while the renovation is going on. My husband and I went out to the courts a couple Sundays ago because there was obviously nothing going on but if the restrooms are closed I'm limited in inviting friends over because I live a mile from the tennis courts so right now I either have to drive 10 miles into Fernandina Beach to play on the City courts with no guarantee of availability or like this morning I paid a guest fee and got invited over to Amelia National  so I'm paying my COD fees on top of either having to drive 20 miles round trip, or pay to play at another facility so I'm just wondering what part of the tennis courts is involved with the entire renovation.
Mr. Kem stated there's nothing directly related to the tennis courts.
Mr. Lewis stated we've already issued the contract to do the work  on the  amenity center. Is there a chance it could be considered for future work?
Mr. Kem stated sure.
Mr. Lewis stated I would like to make sure we do that. Ms. Bock asked you mean the tennis courts?
Mr. Lewis stated yes the tennis courts.

Mr. Kem stated those are more general comments. Anytime you see an issue with water not draining off the court let Jen know or come to a board meeting like this and bring it to our attention and we can explore taking care of it.
Ms. Enfinger stated I've shared it and I've been told it's going to be addressed.
Mr. Taylor asked Gregg, where are at with the clubhouse? We've awarded the contract, given notice to proceed and they've placed the order?
Mr. Kem stated yes they are already working on the front end. They've submitted a week and a half ago for the building permit so we are waiting on Nassau County. They've ordered their trusses.
Mr. Lewis asked do we need some kind of legal opinion of the costs incurred to date for
what we would be liable for?
Mr. Taylor stated that's what I was getting to. If the board elects to authorize me as a Chair to work with legal counsel after today's meeting we could continue this meeting until the 291h   and I would feel more comfortable answering and hearing the concerns of the residents for what our  action  plans  are  and  then we could  bring  forth  a resolution  on the  29t h•    Does  that sound feasible, Jason?
Mr. Walters stated that's certainly up to the board but if you'd like to continue it and table the item until a future date that is certainly within your ability to do so.
Mr. Taylor stated we would table the award of the pool contract and then if you want  me to look at what the repercussions of delaying the whole project it's going to require me talking to the contractor for the clubhouse and see what we can do to delay the contract until next year.
Mr. Lewis stated I'd like to see what the costs incurred are going to be and extend the meeting until the 29t h•
Mr. Taylor stated we don't have furniture. That furniture has been disposed of.
Ms. Bock stated and the fitness center equipment.
Mr. Taylor stated the fitness center equipment has been disposed of so getting that back is not an option.
Ms. Bock stated so you could open things back up but you would not have a fitness center with machines; you'd have a pool.

Mr. Taylor stated you'd have a pool and the clubhouse renovations would happen at a later time. I'd have to check with the contractor and legal counsel to see if that's even a viable option. I would need the board's approval if I see that not working to implement  the contract that has been awarded. Gregg, you're saying we could do the pool later but the pool would not be open while we're doing the clubhouse renovation.
Mr. Kem stated we would still have closures if we move forward with the clubhouse renovations and I would caution that one contractor wouldn't even bid on repairing the pool because they wouldn't have any guarantees for it. The pool has been a discussion for years and this board is just now attempting to take action on it. The more we delay this I caution  that  we're going to run into more issues. We've already seen the pool leak and that cost us I don't know how much money. I've seen this in other districts where we wait until the wintertime and the shell contracts and you get a crack or something bigger happens and you end up with a
$15,000 water bill just because ofa leak so I would just caution  that it's been an ongoing item for a long time, we're finally trying to take steps to address it and I  think  there are growing pains and sure it's not ideal that it's not available but we're going  to  get it  done  and  we're going to have a 15-year warranty and we're going to have a pool we don't have to worry about for however many boards to come. It's the same concept with the amenity center. I think  it needs the work and it needs help. It's going to be more  inviting,  it's going to be an asset to us  as a board and as a district and it will be a better asset to the community, to the residents and to potential buyers. I just caution to delay it too much more.
Ms. Bock stated this is mid-April. Can you give a wild guess as to what day this would be completed? Would it be September 1st or would it be more like June 15th.
Mr. Kem stated I would expect in July.
Ms. Bock stated okay so part of the summer the pool would come back.
Mr. Kem stated absolutely. Again, we can't expect a commitment until we make a commitment. We can talk about availability but when they go out of town for four weeks and we've just wasted another four weeks to get to this meeting where they could have put us on their schedule. I bate to say wasted because this is the process we go through but the longer we delay it until the 29th or the middle of next month, there is no commitment. They could take a  job that's in Ireland and we might get bumped again.

Mr. Taylor stated  so maybe the motion would stand and give me until the 29t h    to sort this out, continue the meeting and we can award the contract at that time. If we don't come to some comfort level that it can be executed then the board can evaluate and  decide  what the next steps would be. If we don't take action today I or Supervisor Kem can't move forward because the motion included him communicating with the contractor.

On MOTION by Mr. Taylor seconded by Ms. Bock with  all in favor the proposal from Crown Pools for resurfacing the pool was approved subject to an agreeable schedule with Supervisor Kern authorized to execute the final agreement.

FIFTH ORDER OF BUSINESS	Consideration of Proposals for Installation
of Phase 3 Mailboxes
Mr. Kem stated this is standard for all of our new phases of development. We have to supply USPS compliant mailboxes so they tell us what is required and we just install them so  we have an approved plan from USPS that outlines the number of units and locations and it's intended to service the phase three area, which is everything west of Majestic Walk Boulevard in that new development phase. The total proposal is $13,585. We will have them revise that to remove the tax so you're total would come to $12,696.84. I did receive one other from a contractor late yesterday and it was higher this one and a contractor  that I'm  not familiar with so I would have made a recommendation on this one anyway. It's pretty straightforward.

On MOTION by Mr. Taylor seconded by Mr. Lewis with all in favor the proposal for installation of phase three mailboxes was approved.

SIXTH ORDER OF BUSINESS
District Counsel

Staff Reports

There being none, the next item followed.
District Engineer - Consideration of Requisition Nos. 35-37 (2018A)  and 9&10 (2018)
Mr. Mccranie stated requsitions 35, 36 and 37 all come from the series 2018A bonds. Number 35 is for Hopping, Green & Sams for $460 for legal services dealing with the construction of phases 3 and 4A. Number 36 is to Basham & Lucas for $8,750 for clubhouse

design. Number 37 and number 10 go together basically. Those are for my services for pre­ construction meetings and set up, shop drawings and construction meetings. Those invoices are shown on both requisitions with 70.4% going toward the 2018A bonds and 29.6 going to the 2018 assessment area 3B bonds and that's because of how we've broken up phase  4 construction. Included in number 10 is also redesign of phase 4B so that only  went toward phase 4B and that's where we raised up some areas so that we can construct 4B prior to 4A. We've changed the phasing and therefore we had  to change some of the profiles  of the roads for the sewer so we've done that. Number 37 is for $5,596.80. Number 10 is for $9,073.20. Number 9 is to Hopping, Green & Sams for $897 for legal services specific to 4B, which is assessment area 3B, series 2018.

On MOTION by Mr. Taylor seconded by Mr. Kem with all  in favor requisition numbers 9, 10, 35, 36 and 37 were approved.

District Manager
There being none, the next item followed.
Community Manager - Report
Ms. Erickson stated we have a bid from Trim All. They did some work without authorization. The first one is $3,857.96 and the second is for $2,380.50.  What was told to me is there were a lot of zones that needed to be reworked, rewired, replumbed  and this is on top  of the $1,200 and change.
Mr. Taylor asked did you authorize that?
Ms. Erickson stated no when they sent me a bill I told them we wouldn't pay this until I brought it to the board and I told them no repairs over$260 that aren't immediately needed are  to be done per our contract. Our contract is very clear that they are not to perform work outside of emergency services without prior authorization. They did subcontract some of the work out as they are not familiar with two-wire irrigation systems.
Mr. Taylor asked have they done any more work? Ms. Erickson stated no they stopped immediately.
Mr. Taylor stated because at the last meeting we just had the one invoice so they keep adding. Is that correct?
Ms. Erickson stated yes.

Mr. Taylor stated Jason, can you help us out here? We've got three invoices that are unauthorized. Obviously my vote would be not to pay but I'm concerned about liens because they've had subcontractors.
Mr. Walters stated the contract is extremely clear in terms of how additional work is to be authorized and approved. To the extent there was work done without proper authorization I don't think we're obligated to pay it. With respect to the liens we can certainly inform them of such and point them back to the contractural provisions they agreed to and how that works. To the extent of the lien, that is one of the benefits of being a government entity is you cannot lien district property and to the extent you even could you could not execute on that lien so I'm certainly happy to work with Jen regarding how this process works.
Mr. Kem stated my only concern would be if this was work that was supposed to have been done or repaired by the previous contractor, a reminder for the board is that this is a new contractor that is probably not 100% familiar  witb the process yet. It's their fault no doubt,  but if this is work that we think needed to be done and we don't pay we are going to short them on work we may have approved anyways and also work that we may be able to back charge. I know there is still some money withheld from the other contractor.
Mr. Walters stated yes and I'm not suggesting a hard line of don't pay these I just think it's important we make sure the contractor realizes there is a process that we have in  place.  They are new to the project and we all understand that but perhaps we hold up on payment on this and have discussions with them first and then we can consider it at a subsequent meeting.
Mr. Taylor stated I'll support that.
Ms. Erickson stated just so you're aware, this seems to be a trend with Trim All. The flowers that they replaced in phase two were then later pulled  because they felt they were dead. I got a call today that the mulch that is in the contract as he states is 50 yards short of what we actually need so they're going to send  us a proposal for $2,000 more than what our contract  is. It seems like every time they do work there's something added to it.
Mr. Taylor stated Jason if you would work with staff to educate and come back next meeting with the update I would appreciate it.
Mr. Walters stated happy to do so.
Ms. Erickson stated on the re-painting of the monuments the companies that did bid prior are willing to keep the prices they gave us originally. I've got RC! for the six monuments

to be repaired, pressure washed and painted at $8,600. I have Vice Paintings at $1,500 per monument. I had one company just bid on painting and cleaning of those and it's $1,920.
Mr. Kem asked would this be under O&M or capital?
Mr. Laughlin stated if it's listed in the capital reserve study it can come from capital.
I'd have to look into that.
Mr. Taylor stated we have a $40,000 repairs and maintenance budget  in  the general fund on page two.
Mr. Kem stated this is a $9,000 repair bill.
Mr. Laughlin stated we are under that budget currently by $12,000 but it is a projection. Mr. Taylor stated so we have construction fund budgets through CDD dollars and proceed which is what he referred to here and then the O&M. We can bring forth the motion at
the next meeting on this.
Mr. Kem stated I would like to see the proposals in the next agenda package.

SEVENTH ORDER OF BUSINESS	Supervisors'	Requests	and	Audience
Comments
Audience Comments
Mr. Buddy Price, 85037 Cherry Creek Drive, stated first I'd like to thank the board for putting the drawings of the amenity center on the CDD website. I think that was helpful for some of the folks to be able to see what is planned. One thing I have noticed is the posting of  the previous minutes seems to b.e behind.
Mr. Laughlin stated they can't be posted until they've been approved  at a  meeting so  for instance we just approved the minutes from the March meeting today.
Mr. Price stated I think the last set of minutes that were posted were from January. Mr. Laughlin stated I'll look into that.
Mr. Price stated as I stated at the last meeting I've been dealing with contractors for 30 years in an industrial setting primarily and delayed work is something they run  into occasionally. Occasionally there is a cost involved but a lot of times if they haven't got the man-power schedules and all that you can cover their cost of what they've expended, put everything on hold and then have them pick up at the appropriate time so there's a good chance there may not be any additional cost for delaying the work and we could possibly delay  the work until the October timeframe. Yeah, we wouldn't have the fitness center but the pool is

pretty big in the summer around here. Based on the current schedule and expected issuing of permits, when do we expect the amenity center to be complete?
Mr. Kem stated when I was previously asked I said I would expect July.
Mr. Price stated so I can expect the amenity center work to be complete sometime in July based on the permit schedule.
Mr. Kem stated it's not the permit schedule it is the schedule that has been conveyed to us by the contractor.
Mr. Price stated it's 45-days and from issuance of the permits they have five days to mobilize so we're looking at 45-days from when they get the permit issued and you said the permits are coming soon.
Mr. Kem stated yes it's been applied for.
Mr. Price stated so we could theoretically be getting the pool back in July. Mr. Kem stated again, the pool is subject to what we decide.
Mr. Price stated being that the Americans with Disabilities Act is driving closures of all of the amenities so if we're going to close the pool anyway because of all the amenity center work it would make sense to do the pool at that time so if we can't delay it out to September or October and we're going to get it back in July my  comment  is let's try  to get  it done at the same time. [Remaining comments were inaudible.]
Mr. Sonnati asked the balance sheet and income statement and assessment schedule that are coming up next is available online, correct? Daniel you mentioned something about the reserve accounts. Are they available online as well?
Mr. Laughlin stated yes it's in the budget. Mr. Sonnati asked are they funded?
Mr. Laughlin stated yes we budget it in the general fund and then it is deposited into the capital reserve fund.
Mr. Sonnati stated we had to pay an assessment for getting the pool so currently there were no reserves prior, is that true?
Mr. Laughlin stated there was no assessment change for this work that is being done. Mr. Sonnati asked so that was just a general increase we paid last year?
Mr. Taylor stated that was an O&M budget increase.

Mr. Lewis stated it's safe to say this upgrade to the amenity center and the pool update is not going to be coming out of our O&M. We had that discussion before we even started. While I'm on the floor I want to make note that I am a resident in the community and there is another resident on the board who just happens to not be here today. We are looking out for the community's best interest and we had a lengthy discussion two weeks ago and a month earlier than that about this where all of these issues were addressed and we're going to continue to deal with the issues. The CDD website and the people on the board are identified on the CDD website and if you want to contact any of them, including the two resident members of this board, you have the right to do that. That means my email address is on the website so if you want to contact me with something feel free but understand as a resident member of this board I am very restricted in what I can do and what I can discuss outside of this board meeting so please appreciate that as you contact us.
Mr. Walton stated I apologize; I'm late in participation m this whole  thing  so  I apologize if anything I said created any decision at all. That wasn't my intent. I'm going  to revert to one last thing. I don't know when it was discussed about what  the  timeline  or schedule was for the amenity center and that I understand  it made sense that the amenity  center
----[inaudible] to enter the pool but as you know because of my license I'm  getting a lot of comments within the community of why is this happening. Maybe the board should take a
minute to say to the community residents, maybe we didn't think about the timeline or  execution of this or how it would impact the summer with the kids because they are getting out at the end of May and they are getting back in during the middle August and they just cut everybody's expectation of summer in half and  it kind of hit everybody  as a surprise.  Maybe we knew the amenity center upgrade was going to happen we didn't know it was going to close down the pool. I'm not asking you to apologize as much as I'm saying  it might make sense to put it out there that the schedule could have been thought through better and we will try to do that in the future, I don't know.
Mr. Kern stated I acknowledged that it was unfortunate timing but I don't think  it was the intent of this board to schedule it during that time. We had been talking about it for a long time; from budget season when it was put into capital projects to the time that gets  approved and we actually get funding available and now we can go get an architect on board and then we wait for the design to go through, so there is a lot of back and forth and we've been working on

this for eight months or more. I'll acknowledge that it's unfortunate timing and I'll take the blame for it if we want but I think wholeheartedly that it's going to be a great benefit for the community.
Mr. Walton stated I heard two comments. The first one was that it could be put off until next year. I don't think anybody was suggesting that it be held over until next year. I think it's something that could be done in the end of the third quarter or the beginning of the fourth  quarter and be relatively fast because I know for a  fact that pool-wise  there are going to  be guys out there that are going to be hungry; especially labor force-wise. The other thing  is I guess the amount of dollars incurred on what money has already been spent on I  think  you made a really good point that it's not enough to sway the disgruntled opinion of the residents moving forward with working with the board. I didn't  hear anybody  make mention  of that at all. You made the contingency on whether the pool contractor could fit your timeline. I'm  here to tell you he's not going to be able to.
Mr. Taylor stated we are continuing the meeting until the 29th to follow up on that decision. We wanted a motion to go forward so we could start exploring options.
Ms. Avino stated when you are discussing this and looking at different ways to do it I think there are two questions still. Can we go on with the construction  in the amenity  center and have the pool open at that time and that's something you have to find out, or do we have to shut the whole thing down until October.
Ms. Taylor stated my biggest concern is open communication. I know it's probably on me that there is a lot of communication I could find if I go on the website and go into minutes and this and that but as a parent if we could have more open communication with this is what we're thinking and this is what we're doing because getting six days notice that  all  of the sudden we've decided this and now it's closing it's just not convenient so  setting  up expectations would be nice.
Mr. Lewis stated I think along those regards it would be good if we could  regularly  send some kind of an update to what we're doing and what we're  agreeing  to move fotward with through Jen out to the community.
Ms. Robinson stated you guys as a board need to ask North Hampton if we  could borrow their pool. I'm sure people would pay like a dollar a person to use their pool. I  think  that would be a nice thing to do. It's not like it's going to be the whole summer.

Mr. Kern stated they would be limited. There are capacity issues with  pools and  they are designed for a certain amount of residents and that's why at a public pool they track how many come in and out so it would be difficult but if you have someone you know maybe they can get you in there.
Ms. Robinson stated I don't know anybody around here but every neighborhood has a pool and maybe you guys have some friends on some other CDDs.
Ms. Krauss stated I know North Hampton has security at their pool and they are very
strict on who goes into their pool. I have a couple of friends that live there and they fret about me taking my five kids so I'm not sure that would work. I've checked already because I'm worried about the summer and me going crazy with all my kids. What would we as  a community have to do to have these meetings moved to a later time? Is that a possibility? I know a lot of people would like to come to the meetings but can't and they would have to take off work to come and get babysitters. Obviously it's not fun for us  to  wrestle  our children while we're trying to discuss our community.
Mr. Taylor stated the board had a couple of town hall meetings last year, maybe one.
Ms. Krauss stated I know you had one late one and I was  there for that one and there was a huge show out.
Mr. Taylor stated and I think we committed to doing two evening meetings and I don't
think it's been scheduled yet.
Mr. Kern stated it's really just out of respect for staff and board member's time too. There are avenues. You can contact any of us anytime. Jen is always available and can bring stuff to these meetings on your behalf. Like Mike said we try to offer one a year that is at a different time.

EIGHTH ORDER OF BUSINESS	Financial Reports
Balance Sheet & Income Statement
Assessment Receipts Schedule
Approval of Check Registers
Mr. Laughlin stated the check register is for $57,595.73.

On MOTION by Ms. Bock seconded by Mr. Taylor with all in favor the check register was approved.

NINTH ORDER OF BUSINESS	Next Scheduled Meeting
Mr.  Laughlin stated we are going to continue the meeting to April 29t h   at 2:00 p.m. A resident asked will it be here?
Mr. Laughlin stated probably. I'd have to check to make sure they are available here.

On MOTION by Mr. Taylor seconded by Ms. Bock with all in favor the meeting was continued to April 29, 2019 at 2:00 p.m.

TENTH ORDER OF BUSINESS
The meeting was continued.

Adjournment